Minutes of Regular Session

Monday, July 13, 2009

 

The Mayor and Board of Aldermen met in regular session on Monday, July 13, 2009 at 6:00 p.m. in the City Hall with the following members present: 

 

Mayor Raymond Gunter

Alderman Gary Grubbs     Alderman William Allen

    Alderman Paul Barley

 

Alderman Eddie Barnett, Jr. was absent.

 

City Clerk Randall Baker was present and performed the duties of his office.

 

City Attorney Mike Mowrer was present as legal counsel for the City.

 

The Mayor called the session to order and requested a roll call.

 

Approval of minutes

Motion was made by Alderman Barkley and seconded by Alderman Allen         to approve the minutes of the June 8, 2009 regular session.  Motion carried unanimously.

 

Motion was made by Alderman Grubbs and seconded by Alderman Allen         to approve the minutes of the July 1, 2009 special session.  Motion carried unanimously.

 

Payment of bills

Motion was made by Alderman Grubbs and seconded by Alderman Allen to allow the monthly bills with Alderman Grubbs abstaining on payment of check number 43760 to Eze Cook Gas Company for the amount of $60.94.  Motion carried unanimously.

 

Bonnie Stokes

Bonnie Stokes addressed the Council and asked several questions.  Both the Mayor and the Aldermen participated in the answers to the questions.

 

Sale of Electric System

The Mayor reported that he had been informed the transfer of the electric distribution system would probably be around October 15th.  City Attorney Mike Mowrer added that there were some territorial consignments that needed to be agreed upon by the area electric cooperatives and electric utilities before a decision would be made by the Missouri Public Commission.  

 

Sale of 2003 Crown Victoria police car

Bids for the sale of the 2003 Ford Crown Victoria police car were opened.  The bids were $1,100.00 form Emma Harp and $1,154.00 from BMS Auto, Inc. 

 

Motion was made by Alderman Barkley and seconded by Alderman Allen to accept the bid of $1,154.00 from BMS Auto, Inc. for the sle of the 2003 Ford Crown Victoria police car.  Motion carried unanimously.

 

MBA Solutions hired to advise on investments

Motion was made by Alderman Allen and seconded by Alderman Grubbs to engage the services of MBA Solutions at the price of $2,500.00 per year to research and advise on the best sources for investment of the proceeds which will be received from the sale of the electric system.  Motion carried unanimously.

 

Closed Session

Motion was made by Alderman Allen and seconded by Alderman Barkley to go into closed session to discuss matters as allowed under section 610.021, RSMo and those matters only.  A roll call vote was taken with Alderman Barkley voting yes, Alderman Grubbs voting yes and Alderman Allen voting yes.

 

After returning to open session the minutes reflect that personnel matters were discussed.

 

Po Boys donation

Motion was made by Alderman Grubbs and seconded by Alderman Barkley to donate $250.00 to the Po Boys Softball Day in the city park.  Motion carried unanimously.

 

Adjournment

Motion was made by Alderman Allen and seconded by Alderman Barkley to adjourn.  Motion carried unanimously.

 

 

                              __________________________________

                              Raymond A. Gunter, Mayor

ATTEST:

 

 

_____________________________

Randall Baker, City Clerk

 

 

Minutes of Special Session

Wednesday, July 1, 2009

 

The Mayor and Board of Aldermen met in special session on Wednesday, July 1, 2009 at 6:00 p.m. in the City Hall with the following members present:

 

Mayor Raymond Gunter

Alderman Gary Grubbs     Alderman William Allen

Alderman Eddie Barnett, Jr.    Alderman Paul Barley

 

City Clerk Randall Baker was present and performed the duties of his office.

 

Amended Budget

The amended budget for the July 1, 2008 through June 30, 2009 fiscal year was reviewed.

 

Motion was made by Alderman Barnett and seconded by Alderman Barkley to accept the amended June 30, 2009 fiscal year budget as amended.  Motion carried unanimously.

 

  AMENDED BUDGET FOR JULY 1, 2008 - JUNE 30, 2009 FISCAL YEAR

 

 

 

 

 

         ELECTRIC FUND

BUDGETED

AMENDED

 

 

 

 

 

INCOME:

 

 

 

ELECTRIC SALES – COMMERCIAL

$745,000.00

$806,470.88

 

ELECTRIC SALES – RESIDENTIAL

$1,090,000.00

$1,234,671.57

 

MISCELLANEOUS AND OTHER INCOME

$71,000.00

$68,389.69

 

ICE STORM BANK LOAN

$0.00

$350,000.00

 

FEMA

$0.00

$399,123.00

 

      TOTAL INCOME

$1,906,000.00

$2,858,655.13

$2,858,655.13

 

 

 

 

EXPENDITURES:

 

 

 

SALARIES

$132,000.00

$154,233.82

 

EMPLOYEE BENEFITS

$0.00

$13,424.92

 

EMPLOYEE RETIREMENT

$8,800.00

$10,161.82

 

FUEL & OIL FOR GENERATING

$119,373.00

$73,438.03

 

INSURANCE AND BONDS

$14,054.45

$15,989.24

 

METER AND LINE SUPPLIES

$30,000.00

$62,361.49

 

OFFICE SUPPLIES

$0.00

$4,287.44

 

OTHER DISBURSEMENTS

$31,500.00

$182,385.73

 

PAYROLL TAXES

$11,000.00

$12,855.99

 

PROFESSIONAL FEES

$24,241.00

$81,356.91

 

PURCHASED POWER

$1,284,750.00

$1,632,457.73

 

REPAIRS AND MAINTENANCE

$51,289.67

$25,484.04

 

TELEPHONE AND UTILITIES

$6,000.00

$3,168.75

 

TRUCK EXPENSE

$17,000.00

$22,080.69

 

TRANSFORMERS PURCHASED

$0.00

$16,587.27

 

SUPPLIES

$0.00

$644.72

 

CAT Generator Loan Payment

$0.00

$0.00

 

SOUTH CENTRAL POWERLINE

$0.00

$192,000.00

 

TOTAL EXPENDITURES

$1,730,008.12

$2,502,918.59

$2,502,918.59

 

 

 

$355,736.54

Water Fund

 

 

 

INCOME:

 

 

 

WATER SALES

$300,000.00

$283,164.09

 

INTEREST INCOME

$1,000.00

$2,564.35

 

MISCELLANEOUS INCOME

$13,200.00

$5,788.65

 

      TOTAL INCOME

$314,200.00

$291,517.08

$291,517.08

 

 

 

 

EXPENDITURES:

 

 

 

SALARIES

$101,000.00

$91,391.26

 

EMPLOYEE BENEFITS

$8,500.00

$3,334.89

 

EMPLOYEE RETIREMENT

$6,400.00

$5,584.59

 

INSURANCE AND BONDS

$12,000.00

$12,949.53

 

OFFICE SUPPLIES

$4,500.00

$4,257.64

 

OTHER DISBURSEMENTS

$12,000.00

$13,351.25

 

PAYROLL TAXES

$10,000.00

$7,588.28

 

PROFESSIONAL FEES

$5,000.00

$5,175.00

 

REPAIRS AND MAINTENANCE

$31,000.00

$25,669.18

 

TELEPHONE AND UTILITIES

$1,000.00

$1,225.31

 

TRUCK EXPENSE

$11,000.00

$9,992.95

 

SUPPLIES

$3,000.00

$1,094.59

 

       TOTAL EXPENDITURES

$205,400.00

$181,614.46

$181,614.46

 

 

 

$109,902.62

 

 

 

 

WasteWater Fund

 

 

 

INCOME:

 

 

 

SEWER CHARGES

$260,000.00

$251,182.11

 

INTEREST INCOME

$250.00

$2,160.00

 

MISCELLANEOUS INCOME

$0.00

$0.00

 

      TOTAL INCOME

$260,250.00

$253,342.11

$253,342.11

 

 

 

 

EXPENDITURES:

 

 

 

SALARIES

$63,000.00

$66,170.80

 

EMPLOYEE BENEFITS

$6,000.00

$6,359.09

 

EMPLOYEE RETIREMENT

$4,200.00

$4,547.16

 

INSURANCE AND BONDS

$13,000.00

$14,089.42

 

OFFICE SUPPLIES

$1,000.00

$621.01

 

OTHER DISBURSEMENTS

$7,250.00

$14,735.79

 

PAYROLL TAXES

$5,200.00

$5,471.86

 

PROFESSIONAL FEES

$2,000.00

$1,984.09

 

REPAIRS AND MAINTENANCE

$20,000.00

$32,398.99

 

SEWER INFLOW & INFILTRATION

$0.00

$0.00

 

TELEPHONE AND UTILITIES

$1,000.00

$435.71

 

TRUCK EXPENSE

$11,000.00

$10,685.68

 

SUPPLIES

$2,000.00

$594.86

 

MAMU LOAN PAYMENT

$172,000.00

$91,404.59

 

TRT PLANT LOAN PMT BANK PAYOFF

$0.00

$89,032.00

 

       TOTAL EXPENDITURES

$307,650.00

$338,531.06

$338,531.06

 

 

 

($85,188.95)

GENERAL FUND

 

 

 

AUTO LICENSES

$0.00

$0.00

 

ADMIN FEE-FINES

$500.00

$774.00

 

BUILDING PERMITS

$450.00

$90.50

 

BOND FORFEITURE

$400.00

$0.00

 

CABLE TV FRANCHISE

$7,000.00

$6,226.94

 

CITY MERCHANTS LICENSES

$2,000.00

$1,337.45

 

CITY SALES TAXES

$135,000.00

$137,372.64

 

DONATIONS

$0.00

$6,300.62

 

RENT AND LEASE INCOME

$2,000.00

$1,952.73

 

GRANTS

$31,611.09

$18,602.04

 

MERC & MANUF TAXES

$3,000.00

$3,290.55

 

MISCELLANEOUS INCOME

$77,000.00

$145,065.53

 

SALE OF PROPERTY

$0.00

$0.00

 

MISCELLANEOUS STREET INCOME

$2,000.00

$636.00

 

MOTOR VEHICLE FEE INCREASES

$10,000.00

$8,153.48

 

MOTOR VEHICLE SALES TAX

$12,000.00

$10,240.37

 

NATURAL GAS FRANCHISE

$26,000.00

$36,031.52

 

MINICIPAL COURT FINES

$35,000.00

$44,460.64

 

PROPERTY TAXES-PP

$0.00

$0.00

 

PROPERTY TAXES-RE

$0.00

$0.00

 

RAILROAD TAXES

$0.00

$0.00

 

SW BELL TELEPHONE LICENSES

$45,160.36

$53,038.55

 

STATE GAS TAX RECEIPTS

$55,000.00

$52,298.23

 

TRASH PICKUP RECEIPTS

$2,500.00

($7,385.68)

 

RENT-PARK BUILDING

$0.00

$0.00

 

POST COMMISSION FUND

$0.00

$545.45

 

      TOTAL REVENUES

$446,621.45

$519,031.57

$519,031.57

 

 

 

 

EXPENDITURES:

 

 

 

GENERAL AND ADMINISTRTATIVE:

 

 

 

SALARY-MAYOR

$6,000.00

$0.00

 

SALARY-CITY COLLECTOR

$0.00

$0.00

 

SALARIES

$15,000.00

$17,774.26

 

CITY COUNCIL FEES

$4,800.00

$8,618.18

 

CITY PARK EXPENSE

$23,000.00

$41,320.42

 

COMMUNITY BUILDING EXPENSE

$6,000.00

$2,464.78

 

ELECTION EXPENSE

$1,400.00

$1,357.25

 

EMPLOYEE BENEFITS

$25,500.00

$23,342.80

 

EQUIP.  PURCHASES

$2,000.00

$0.00

 

GRANT EXPENSES

$40,000.00

$0.00

 

HUMANE ANIMAL CONTROL

$3,000.00

$4,803.24

 

INSURANCE AND BONDS

$11,000.00

$12,646.80

 

NUTRITION CENTER EXPENSE

$7,350.00

$2,005.82

 

OFFICE SUPPLIES

$2,000.00

$1,512.97

 

OTHER DISBURSEMENTS

$100,000.00

$92,853.29

 

PAYROLL TAXES

$3,500.00

$2,104.31

 

PROFESSIONAL FEES

$8,500.00

$4,464.55

 

PUBLICATIONS

$4,000.00

$3,106.87

 

CITY PROSECUTOR

$6,000.00

$6,000.00

 

TRUCK EXPENSE

$1,000.00

$841.89

 

REPAIRS AND MAINTENANCE

$1,500.00

$246.46

 

TRASH HAUL EXPENSE

$5,500.00

$11,148.46

 

LIBRARY ALLOCATION

$0.00

$0.00

 

IOOF/TRCC Building Loan Payment

$11,000.00

$0.00

 

      TOTAL GENERAL & ADMIN.

$288,050.00

$236,612.35

$236,612.35

 

 

 

 

STREET DEPARTMENT:

 

 

 

SALARIES AND WAGES

$104,000.00

$141,161.11

 

EMPLOYEE RETIREMENT

$6,000.00

$7,212.96

 

EQUIPMENT PURCHASES

$0.00

$1,963.64

 

INSURANCE

$10,000.00

$11,778.87

 

MAINTENANCE-MATERIALS AND SUPPLIES

$12,000.00

$9,141.32

 

OTHER DISBURSEMENTS

$15,000.00

$48,531.01

 

PAYROLL TAXES

$9,000.00

$12,136.65

 

SUPPLIES

$1,000.00

$1,496.14

 

TELEPHONE & UTILITIES

$2,000.00

$584.77

 

TRUCK AND EQUIPMENT EXPENSE

$20,000.00

$26,570.18

 

EMPLOYEE BENEFITS

$0.00

$0.00

 

STREETS PAVED (LIBRARY PAVING)

$0.00

$0.00

 

 

 

$0.00

 

    TOTAL STREET DEPARTMENT

$179,000.00

$260,576.64

$260,576.64

 

 

 

 

POLICE DEPARTMENT:

 

 

 

SALARIES AND WAGES

$128,000.00

$130,118.27

 

CAR EXPENSES

$15,000.00

$11,971.45

 

EMPLOYEE RETIREMENT

$5,000.00

$5,635.46

 

EMOLOYEE BENEFITS

$0.00

$0.00

 

EQUIPMENT PURCHASES

$0.00

$0.00

 

EQUIPMENT REPAIRS

$1,000.00

$785.84

 

INSURANCE AND BONDS

$6,000.00

$7,820.84

 

OFFICER SCHOOL EXPENSE

$1,000.00

$698.18

 

OTHER DISBURSEMENTS

$9,000.00

$22,786.05

 

PAYROLL TAXES

$13,000.00

$10,932.46

 

PRISONER EXPENSE-COUNTY JAIL

$1,500.00

$2,116.36

 

RESERVE POLICE OFFICERS

$500.00

$122.18

 

SUPPLIES

$3,000.00

$10,764.69

 

TELEPHONE AND UTILITIES

$2,000.00

$2,207.83

 

UNIFORM EXPENSE

$1,000.00

$132.07

 

MULES

$2,160.00

$1,963.64

 

 

 

$0.00

 

    TOTAL POLICE DEPARTMENT

$188,160.00

$208,055.30

$208,055.30

 

 

 

 

FIRE DEPARTMENT:

 

 

 

SALARIES AND WAGES

$6,000.00

$23,578.35

 

EMPLOYEE RETIREMENT

$2,800.00

$1,837.91

 

EMPLOYEE BENEFITS

$0.00

$0.00

 

EQUIPMENT PURCHASES(TRUCK PMT)

$16,000.00

$3,058.06

 

INSURANCE

$6,000.00

$8,736.53

 

OTHER DISBURSEMENTS

$6,000.00

$1,561.96

 

PAYROLL TAXES

$1,000.00

$2,041.47

 

REPAIRS

$1,000.00

$969.46

 

SUPPLIES

$2,000.00

$14,464.49

 

TELEPHONE AND UTILITIES

$3,000.00

$2,986.33

 

TRUCK EXPENSE

$4,000.00

$2,977.91

 

VOLUNTEER FIREMEN FEES

$0.00

$0.00

 

UNIFORM EXPENSE

$0.00

$0.00

 

TRUCK PAYMENT

$0.00

$0.00

 

     TOTAL FIRE DEPARTMENT

$47,800.00

$62,212.48

$62,212.48

 

 

 

($248,425.20)

          AIRPORT FUND

 

 

 

INCOME:

 

 

 

RENT AND LEASE INCOME

$80,000.00

$85,550.85

 

RENT-HANGERS

$0.00

$0.00

 

INCOME-MAINTENANCE BUILDING

$3,600.00

$3,927.27

 

INTEREST INCOME

$3,243.01

$2,175.71

 

MISCELLANEOUS INCOME

$0.00

$19,721.09

 

SALE OF ASSETS

$0.00

$0.00

 

        TOTAL INCOME

$86,843.01

$111,374.93

$111,374.93

 

 

 

 

EXPENDITURES:

 

 

 

SALARIES

$40,000.00

$45,631.59

 

AUTO EXPENSE

$1,200.00

$1,090.91

 

GRANT EXPENSES

$0.00

$24,796.31

 

EMPLOYEE BENEFITS

$6,000.00

$6,019.84

 

EMPLOYEE RETIREMENT

$2,000.00

$1,895.92

 

EQUIPMENT PURCHASES

$0.00

$0.00

 

INSURANCE AND BONDS

$12,000.00

$10,669.75

 

OFFICE SUPPLIES

$0.00

$180.64

 

OTHER DISBURSEMENTS

$6,000.00

$3,443.20

 

PAYROLL TAXES

$4,000.00

$3,779.71

 

PROFESSIONAL FEES

$6,500.00

$6,804.55

 

REPAIRS AND MAINTENANCE

$1,000.00

$43.64

 

TELEPHONE AND UTILITIES

$1,000.00

$942.33

 

TRUCK EXPENSE

$1,000.00

$1,239.46

 

      TOTAL EXPENDITURES

$80,700.00

$106,537.84

$106,537.84

 

 

 

$4,837.09

Budget discussion

The budget for the new fiscal year was reviewed.  Action was taken that was needed to balance the new budget.

 

Severance pay for electric department employees

Discussion was held concerning severance pay for electric department employees as their jobs will be terminated upon the completion of the sale of the electric distribution system.  The Council discussed the number of weeks for severance pay and agreed that the severance pay will be paid only if the employees stay until Pemiscot-Dunklin Electric Cooperative assumes ownership of the system.

 

Motion was made by Alderman Barnett and seconded by Alderman Barkley that severance pay for Electric Department employee Allen Edwards will be in a lump sum amount of $4,000.00 and that severance pay for Electric Department employee Curtis Thomason will be in a lump sum amount of $2,000.00 with applicable taxes and withholdings deducted.  Motion carried unanimously.

 

Dispatchers

Motion was made by Alderman Allen and seconded by Alderman Barkley that effective September 1, 2009 dispatching will be eliminated during the period of 6:00 a.m. to 6:00 p.m. if Dunklin County agrees to do Campbell’s dispatching free of charge during that period and that dispatchers Barbara Boyle and Bhushan Hill will work those shifts with Rick Abernathy doing the relief and fill-in dispatching and that the part-time dispatchers be eliminated.  Motion carried unanimously.

 

Fire Chief work schedule

Motion was made by Alderman Barkley and seconded by Alderman Allen that a required work schedule for the Fire Chief be set at 2 hours per day for five days per week with the Fire Chief logging with the dispatcher the hours he is working at the fire station and that the amount of compensation for those hours worked be set at $10.00 per hour up to his monthly salar with the understanding that if the number of hours required are not worked the amount not worked will be deducted from the monthly pay of the Fire Chief.  Motion carried unanimously.

 

Assistant Fire Chief

Motion was made by Alderman Barnett and seconded by Alderman Allen that the monthly pay for the assistant fire chief be eliminated.  Motion carried unanimously.

 

Airport hangers

Motion was made by Alderman Barnett and seconded by Alderman Barkley that the fees for the hangers at the airport be set at $25.00 per month.  Motion carried unanimously.

 

Employees to pay 25% for hospitalization

Motion was made by Alderman Grubbs and seconded by Alderman Barnett that beginning January 1, 2010 the City will pay 75% of the monthly costs for employee hospitalization and each covered employee will be required to pay 25% of the monthly costs.  Motion carried unanimously.

 

Code Enforcement Officer

Motion was made by Alderman Grubbs and seconded by Alderman Barkley that the hours worked by the code enforcement officer be reduced from 15 hours per week to 7.5 hours per week.  Motion carried unanimously.

 

Treatment Plant internet connection

Motion was made by Alderman Barnett and seconded by Alderman Barkley that the internet connection at the treatment plant be discontinued.  Motion carried unanimously.

 

Employee earned time off

Motion was made by Alderman Grubbs and seconded by Alderman Barnett that employee earned time off be set at a maximum of 20 days per year with 10 days being given after the first year of employment, 15 days per year for completed years 2 through 14 and 20 days after 15 years of employment and that earned time off will no longer accumulate but will be forfeited if not taken and that the employee handbook be amended reflecting the change.  Motion carried unanimously.

 

Budget for July 1,2009

Motion was made by Alderman Allen and seconded by Alderman Grubbs to adopt the July 1, 2009 through June 30, 2010 budget as follows.  Motion carried unanimously.

 

  BUDGET FOR JULY 1, 2009 - JUNE 30, 2010 FISCAL YEAR

 

 

 

 

         ELECTRIC FUND

BUDGETED

 

 

 

 

INCOME:

 

 

ELECTRIC SALES – COMMERCIAL

$806,470.88

 

ELECTRIC SALES – RESIDENTIAL

$1,234,671.57

 

MISCELLANEOUS AND OTHER INCOME

$68,389.69

 

ICE STORM BANK LOAN

$350,000.00

 

FEMA

$399,123.00

 

      TOTAL INCOME

$2,858,655.13

$2,858,655.13

 

 

 

EXPENDITURES:

 

 

SALARIES

$154,233.82

 

EMPLOYEE BENEFITS

$13,424.92

 

EMPLOYEE RETIREMENT

$10,161.82

 

FUEL & OIL FOR GENERATING

$73,438.03

 

INSURANCE AND BONDS

$15,989.24

 

METER AND LINE SUPPLIES

$62,361.49

 

OFFICE SUPPLIES

$4,287.44

 

OTHER DISBURSEMENTS

$182,385.73

 

PAYROLL TAXES

$12,855.99

 

PROFESSIONAL FEES

$81,356.91

 

PURCHASED POWER

$1,632,457.73

 

REPAIRS AND MAINTENANCE

$25,484.04

 

TELEPHONE AND UTILITIES

$3,168.75

 

TRUCK EXPENSE

$22,080.69

 

TRANSFORMERS PURCHASED

$16,587.27

 

SUPPLIES

$644.72

 

CAT Generator Loan Payment

$0.00

 

SOUTH CENTRAL POWERLINE

$192,000.00

 

TOTAL EXPENDITURES

$2,502,918.59

$2,502,918.59

 

 

$355,736.54

Water Fund

 

 

INCOME:

 

 

WATER SALES

$283,164.09

 

INTEREST INCOME

$2,564.35

 

MISCELLANEOUS INCOME

$5,788.65

 

      TOTAL INCOME

$291,517.08

$291,517.08

 

 

 

EXPENDITURES:

 

 

SALARIES

$91,391.26

 

EMPLOYEE BENEFITS

$3,334.89

 

EMPLOYEE RETIREMENT

$5,584.59

 

INSURANCE AND BONDS

$12,949.53

 

OFFICE SUPPLIES

$4,257.64

 

OTHER DISBURSEMENTS

$13,351.25

 

PAYROLL TAXES

$7,588.28

 

PROFESSIONAL FEES

$5,175.00

 

REPAIRS AND MAINTENANCE

$25,669.18

 

TELEPHONE AND UTILITIES

$1,225.31

 

TRUCK EXPENSE

$9,992.95

 

SUPPLIES

$1,094.59

 

       TOTAL EXPENDITURES

$181,614.46

$181,614.46

 

 

$109,902.62

 

 

 

WasteWater Fund

 

 

INCOME:

 

 

SEWER CHARGES

$251,182.11

 

INTEREST INCOME

$2,160.00

 

MISCELLANEOUS INCOME

$0.00

 

      TOTAL INCOME

$253,342.11

$253,342.11

 

 

 

EXPENDITURES:

 

 

SALARIES

$66,170.80

 

EMPLOYEE BENEFITS

$6,359.09

 

EMPLOYEE RETIREMENT

$4,547.16

 

INSURANCE AND BONDS

$14,089.42

 

OFFICE SUPPLIES

$621.01